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 Notarize copies of passports
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1728 Posts

Posted - 09/19/2007 :  01:51:19 AM  Show Profile  Reply with Quote
Florida allows the notary to attest to the photocopy of any document that is not public record - a passport being one of them as a certified copy cannot be obtained. We cannot certify copies of Birth certificates, Marriage certificates, Death certificates, Certificates of citizenship or naturalization, Documents filed in a court proceeding, Documents recorded by the Clerk of the Court, Public records maintained in government offices, Student records (transcripts, etc.) kept in public education offices, Federal or state income tax forms, already filed, Professional licenses issued by the State of Florida, and any document for which photocopying is prohibited.

In the case of a passport, the notary MUST see the original document and must make the photocopy of the original, or supervise the making of the photocopy, and this photocopy is attached to the form attestation provided on Page 15 of the governor's manual.

In your case, mnsofnj2, and in ANY OTHER CASE, these words ""I HEREBY AUTHORIZE A NOTARY PUBLIC TO MAKE AND CERTIFY/ATTEST A PHOTOCOPY OF MY PASSPORT FROM THE ORIGINAL." in any document hold no validity for me - my state notary law prevails at all times. Would I notarize a photocopy of a photocopy??..NO..absolutely not - I don't care if a Supreme Court Justice stamped the first photocopy...

In answer to your question about the CD - remember these CD's are developed to be used on a national level and it is up to you to conform them to your state regulations and not use those that you know are illegal...IMHO

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2853 Posts

Posted - 09/18/2007 :  5:09:59 PM  Show Profile  Visit jbelmont's Homepage  Reply with Quote
I have done many copies of passports and official doc uments. The form I used was the "copy certification by doc ument custodian". The NNA sells a very good form for this which I always used. It has room to describe the doc ument and for the "custodian" to swear to the fact that its a true and correct copy. The NNA asks that the Notayr witness the photocopying of the doc ument to make absolutely sure that everything is real.
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New Jersey
139 Posts

Posted - 09/16/2007 :  11:48:50 PM  Show Profile  Visit jlissem's Homepage  Reply with Quote
Do not stamp any of these documents in N.J.
You can take a sworn statement from a person stating that they are true copies and notarize their signiture.
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549 Posts

Posted - 09/16/2007 :  8:28:56 PM  Show Profile  Visit Renee's Homepage  Reply with Quote
This varies from state to state. Some states allow notaries to certify copies, some states do not, some states specify certain instances/procedures.

NJ appears to prohibit notaries from certifying copies, as does my own state of MI. I don't know what CD you're referring to, but perhaps it is providing generalized information w/out providing any state-specific regulations.
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New Jersey
1 Posts

Posted - 09/16/2007 :  2:27:18 PM  Show Profile  Reply with Quote
I am a new New Jersey Notary. I have done refi signings for signing agencies. I got a call from someone today and asked if I could notarize copies of passports, marriage license, birth certificate and mock doc uments of school degrees and courses. This couple was relocating in NJ from Calif. They were originally from India, then Australia, then Calif and now being transferred to NJ for his job. I informed him that I could not notarize the copies of the passports, marriage license and birth cert. He asked that I go to his home and he would try to explain. I did and took a more experienced Notary with me. He explained he needs these copies for Naturalization. But he insisted he needed my stamp on the copies. I brought a form with me called a Passport Holders Affidavit. This form has lines for passport number, issue date and exp date. He had the org. passport with him also.
I told him I would notarize the Passport Holders Affidavit form but I could not stamp the copy he had. He said he did this form when he this done in Calif and the Dept of Naturalization rejected it. So in Calif he went to the police dept and the stamped the copy and it was then accepted. I saw the copy he kept for himself and the police dept did stamp the copy in Calif.
Am I WRONG for not doing the notary? I was trained that we DO NOT notarize any of these "Vital" documents it is illegal and I could go to jail......can anyone explain why we have this Passport Holders Affidavit form if we are not allowed to use it. It also states in the body of the letter that
Why is letter like this included in a CD that i purchased if it is a illegal form to use.
Can anyone explain this to me
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