Resources > Glossary > Notary Supplies

Glossary of Notary Public, Mortgage, Signing Agent, and Loan Signing Terms.

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Notary Supplies

Function: noun

Notary supplies include equipment, bags, and certificate pads for the most part. Seals, stamps, embossers are required by law in many states. Generally, a notary can perform notary acts with a seal, but some are authorized to use an embosser as their primary form of seal. An embosser stamps with a clamping movement.

Acknowledgment, Jurat, and Copy Certification by document custodian pads are very important to keep with you if you are a notary public. Some documents have the certificate wording embedded in them while many do not. If you are not prepared, you will be unable to assist your clients.

Notary bags are another form of supply. Mobile notaries should be able to carry their equipment around with them in a small bag. The type of bag is up to you. The NNA had a small carry-all with a mini-lock that fulfills the rule of keeping your journal and seal under lock and key.

Journals are another manditory item to have as a notary in most states. Journals must be bound and sequential and keep a chronological record of all notary acts ever performed by you. There are many different types of journals. Make sure yours has room to write the notary fee, signature of signer, thumbprint, and an additional notes section to be thorough.

Inkless thumbprinters are wonderful. Some states require thumbprints for certain notary acts, while others don't. Keeping thumbprint records for important documents can save you from going to court, so its well worth it to take the extra few seconds to thumbprint your signers. Bring wipes too as a courtesy.