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Glossary of Notary Public, Mortgage, Signing Agent, and Loan Signing Terms.

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Common Terms 1   Common Terms 2

Capacity

Phonetics: ca·pac·i·ty    \'kə-'pa-sə-tē\

Function: noun

A capacity is the official job title for an individual. Being an attorney in fact is one type of capacity, while a person could also sign in their capacity as themselves as an individual, without a relation to their official corporate or government title. Some states don't allow a notary to verify what a person's capacity is, while others do. Please make sure you are familiar with your state's rules about documenting and verifying an individual's capacity. Remember, that your main job as a notary is to make sure that the person who signed the document is who they claim to be.

Definition 1:
Refers to the signers official job identity when signing a document. A signer could sign in the capacity of themself as an individual, or as a president of a particular company. Being an attorney is another common capacity. Many notary acknowledgment forms have an area where you can specify the capacity of the signer, although that is optional.

Definition 2:
Many acknowledgment certificates have a check box where you can indicate the signer's capacity. If they are an attorney, there is a check box for that option. If they are a company president, there might be a check box for that too.

Thesaurus / Related Terms
Acknowledgement
Notary Bond
Blank Spaces in Documents
Certificate